Rules & Regulations
- Standard Booth Description and Height Restrictions
Definition: One or more standard units in a straight line.
Depth: All display fixtures over 4 ft./1.22m in height and placed within 10 lineal ft./3.05m of an adjoining exhibit, must be confined to that area of the exhibitor's space which is within 5 ft./1.52m of the backline.
Intent: Each exhibitor is entitled to a reasonable sightline from the aisle, regardless of the size of his exhibit. Exhibitors with larger space (30 lineal ft./9.14m or more) should also be able to effectively use as much of the total floor space as possible, as long as they do not interfere with the rights of others. The limitation on display fixtures over 4 ft./1.22m and within 10 lineal ft./3.05m of a neighboring exhibit is intended to accomplish both of these aims.
- Set-up and Removal of Exhibits
Exhibit set-up begins Saturday, June 24:
Vehicles only from 8:00 am – 12:00 pm. All exhibits must be completely set by 4:00 pm on Sunday, June 25. Space not claimed and occupied by 3:00 pm on Sunday, June 25, will be forfeited and may be reassigned. Booth installation will not be permitted after the show opens. Exhibits must be removed from the Convention Center between 3 – 8pm on Tuesday, June 27 or 8am - 12pm on Wednesday, June 28. However, exhibitors may not remove, dismantle, or begin to pack materials or displays before 3:00pm on Tuesday, June 27. Any exhibitor who begins to tear down prior to this time will jeopardize participation in future shows.
- Tentative Show Hours
Sunday, June 25 5.30 pm - 7.00 pm
Monday, June 26 10.00 am - 3.00 pm
Tuesday, June 27 9.00 am - 3.00 pm
At least one company representative must be present in the booth at all times during show hours.
- Proper Use of Exhibit Space
Exhibitors may not reassign, sublet, or allow other companies to use the whole or a part of the space assigned by NSA. Exhibitors may not display or advertise any goods or services not manufactured, distributed, or otherwise provided by the exhibiting company during the normal course of business. All displays, demonstrations, sales activities, etc., must be contained within the reserved booth space. Exhibitors may not impede traffic through the aisles. No solicitation or distribution of materials can take place within the exhibit hall or in any other conference areas.
Only those companies exhibiting with NSA can promote their products or services and only in their assigned space. NSA policy firmly restricts representatives or organizations that have not been assigned an official exhibit booth space from soliciting business and from distributing promotional materials of any type within the Exhibit Hall area or any other areas. Those caught doing so will be immediately asked to leave.
NSA's status as a nonprofit organization precludes direct sales of any goods from the exhibit floor. Delegates may place orders with exhibitors for goods or services.
The use of audio-visual or other special effects equipment may not obstruct or otherwise interfere with adjacent booths.
- Shipping, Decorating, and Services
An exhibitor service kit will be emailed to registered exhibitors, which will provide complete instructions, shipping information, and cost of available services. Rental furniture, special booth decorations, signs, labor, and electrical and janitorial services can be ordered in advance at prevailing rates. Brede is the official NSA service contractor.
NSA shall not, in any manner or for any cause, be liable or responsible to the exhibitor or the exhibitor s directors, officers, employees, agents, licensees, or guests for any loss of, or injury or damage to the goods or other property of the exhibitor that may occur to the exhibitor, or to the exhibitor s directors, officers, employees, agents, licensees, or guests. Any and all claims for such injuries are hereby waived.
The exhibitor is responsible to protect and provide the security for its exhibit, demonstration, goods, materials, and/or equipment before, during, and after the exhibition.
The exhibitor is responsible for taking all measures necessary to protect other parties and property from any harm which might result from or be caused by its exhibit, demonstration, goods, materials, and/or equipment. The exhibitor shall be solely liable for any and all damages, costs, or expenses which the exhibitor may incur, suffer, or be required to pay by reason of injury to persons or loss of or injury to property which may be caused by or result from any act of omission on the part of the exhibitor, or caused by or result from any demonstration or exhibit of the exhibitor.
An Exhibitor acknowledges that NSA and the Reno-Sparks Convention Center do not maintain insurance covering the Exhibitor’s Property; and it is the sole responsibility of the Exhibitor to obtain business interruption coverage and property damage insurance covering any such property losses incurred by the Exhibitor.
- Weapons and Explosives
Because of insurance restrictions, all weapons displayed in the exhibit hall must be rendered inoperative. This may be done by the removal of a critical component or by using trigger locks. All weapons will be inspected by an armorer before opening the exhibit hall. Live explosives of any type, that include but are not limited to ammunition, smoke grenades, or other devices, are not permitted in the exhibit hall under any circumstances. Be sure to check the state of Nevada law pertaining to bringing weapons into the state.
- Cancellation and Relocation
NSA reserves the right to cancel or relocate the event. If NSA cancels or relocates the event due to circumstances within NSA s controls, NSA s liability shall be limited to a refund of payment for rental costs paid NSA by the exhibitor in accordance with the payment section of this Agreement. In the event that NSA has no control over the cancellation or relocation of the exhibition, NSA has no liability of any kind, but may, in its discretion, refund any payments for rental costs paid by the exhibitor. In any event, NSA s maximum and sole liability, if any, to the exhibitor in the event of cancellation or relocation, shall be for the return of the deposit or a portion of the deposit, as NSA, in its discretion, determines.
- Rejection of Application
NSA reserves the right to cancel or refuse rental of display space to any person or company whose conduct or display of goods is, in the opinion of the show manager, incompatible with the general character and objectives of the exhibition.
- Compliance with the Law
NSA and the exhibitor shall comply with all laws and/or ordinances of the United States, the state of Nevada, Washoe County, and the City of Reno, and wherever applicable, all rules and regulations of the local police and fire departments during the exhibition and during the preparation, set-up, and teardown of the exhibition.
- Interpretation and Amendment
NSA and the show manager shall have full power to interpret or amend these Rules and Regulations. The exhibitor agrees to abide by any rules or regulations that may be adopted hereafter by NSA. These Rules and Regulations become a part of the contract between the exhibitor and the National Sheriffs' Association. They have been formulated in the best interest of the exhibitors. The show manager respectfully asks the full cooperation of the exhibitors in complying with these Rules and Regulations. All points not covered are subject to the decision of NSA.
- All exhibiting companies must be in good standing with NSA, i.e., all outstanding invoices (over 30 days) for advertising, or any other entity, must be paid in full before exhibiting companies will be allowed to set up their display.
- NSA requires all exhibitors to abide by the good neighbor policy. All exhibitors must consider those across the aisle and those on either side of them when their display involves lights, sound, etc. Pictures or videos cannot be taken of another person's booth without their express permission.
- Suit Casing
Please note that while all meeting attendees are invited to the exhibition, any attendee who is observed to be soliciting business in the aisles or in other public spaces, in another company’s booth, or in violation of the IAEE Exhibition Policy will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to show management.